Contents · Venue manual

Running your website

Gallery, suppliers and the brochure

How to fill the Gallery page with tagged photos, build your directory of recommended suppliers, and offer your brochure behind a short form that turns each request into a lead.

On this page

Three things that help people picture their day and get in touch: a gallery of real days at your venue, a directory of suppliers who know the venue, and your brochure, sent by email to anyone who asks for it.

The Gallery page shows photos from your media library that have a gallery tag (such as Ceremony, Dinner, Evening, Grounds), with a button for each tag so people can filter them.

The Gallery page, "Real days here": buttons for All, Ceremony, Dinner, Evening and Grounds above a mosaic of photos, each captioned with what it shows and the photographer, such as "Ceremony on the lawn · Photo: Erta Caushi / Pexels" and "Dinner in the hall · Photo: Rene Terp / Pexels"
  1. Go to Media → Library and upload the photo, or click one that's already there.
  2. In the photo's details, add one or more Gallery tags.
  3. Add a Caption. It's shown with the photo (and is where you credit the photographer).
  4. The photo appears on the Gallery page straight away.

How to manage the tags

Go to Media → Gallery tags. Type a Name and click Add a gallery tag. The Count shows how many photos have each tag.

Media → Gallery tags: an Add a gallery tag form on the left, and on the right four tags, Ceremony (3 photos), Dinner (7), Evening (5) and Grounds (5)

Suppliers

The Suppliers page lists caterers, florists, photographers, bands and others you recommend, each with a photo, a category, how many events they've done with you and whether they're In-house, Preferred or Approved. People filter by category, and each supplier has a Profile page.

The Suppliers page, "People who know the venue": filter buttons for All, Bar, Cake, Catering, Flowers, Music and Photography, then six cards such as Ashby & Rowe (Catering, worked here 60 times, Preferred), Clare Hollis (Photography, Approved) and The Tack Room Bar (Bar, worked here 120 times, In-house), each with a Profile link

How to add a supplier

  1. Go to Venue → Suppliers and click Add a recommended supplier (the button at the top).
  2. Type their name, and a few lines about them in the main area.
  3. In the side panel, add a short Excerpt (shown on the card), a featured image, and a Supplier category (such as Flowers).
  4. Fill in Marked as (Recommended, In-house, Preferred or Approved), Events they've done here (shown as "worked here 40 times"; 0 hides it), Website, Email (optional) and Phone (optional).
  5. Click Save (or Publish).
Venue → Suppliers with an Add a recommended supplier button and six suppliers with their categories: Ashby & Rowe (Catering), Field & Fold (Flowers), Crumb & Co (Cake), Clare Hollis (Photography), The Sunday Best (Music) and The Tack Room Bar (Bar)

The brochure

Your brochure PDF is kept private. People give their name and email to get it, and they're emailed a link that stops working after the days you set (30 to start with). Each request appears in Venue → Enquiries as a brochure request, so you can follow it up.

The form also has a separate tick box for news (such as open-day dates), always unticked to start with.

How to offer your brochure

  1. Go to Venue → Settings → Brochure.
  2. Under The brochure file, click Upload and choose your PDF.
  3. Under The brochure form:
    • Offer the brochure: on.
    • The link works for (days): 30 to start with.
    • What it's called: such as Our brochure.
    • The news tick box says: the words beside the news tick box. Leave it empty for no tick box.
  4. Click Save changes.
The Brochure settings tab: Offer the brochure switch ("It needs a PDF uploaded below"), The link works for (days), What it's called, The news tick box says, and The brochure file card with "No brochure yet. Upload a PDF to offer it." and an Upload button

The Brochure page then shows the form, and the Download the brochure link in the header goes to it.

The Brochure page in the demo: a photo of a long table laid for dinner beside the heading "Rooms, menus, every price" and the line "Tell us where to send it. We email the PDF straight away, and nothing else unless you ask." The form itself is not shown because no brochure has been uploaded in the demo

Brochure requests

Brochure requests are listed in Venue → Enquiries: choose Brochure request in Every kind and click Filter. Each one shows whether they ticked the news box (Open-day news) and how many times they've downloaded it (Downloads). You can turn one into a full enquiry by moving it along the stages like any other.

If you'd like an email for each request, switch on Brochure requested under Venue → Settings → Email (it's off at first, because the requests are on the enquiry list anyway).

Lost enquiries and brochure requests come up for review after 12 months. See Daily running and settings.